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For managers

Publish and update a rota

Share a completed rota with staff and publish later changes clearly.

3 min read

Publish the week

  1. Step 1: Check the location and week, assignments, shift times, coverage and notes.
  2. Step 2: Use Review & save to finish saving any editor changes.
  3. Step 3: Use the rota's publish action and check the confirmation. Staff notifications follow the location's saved publishing preferences.
  4. Step 4: Check the published result and tell the team about any important context they need for the week.

Change a published rota

  1. Step 1: Open the same rota and make the required changes. Editing must be allowed by the location's settings and your role.
  2. Step 2: Review and save your changes, then publish the updated version so staff can see it.
  3. Step 3: Tell affected employees about short-notice changes and ask them to check the latest published rota.

Printed copies and notifications

A PDF export is a snapshot and will not update after another publish. Push and email delivery depend on publishing settings and the employee's notification setup; publishing successfully does not prove that every employee has read the change.